- Students should arrive at HNS on Thursday, December 11, 2025 at normal school arrival time in appropriate KYA dress clothes.
- If your child is capable of getting their bags quickly and does NOT have medicine to be checked in, you may drop them off in the regular drop off line.
- If your child needs assistance with bags or you need to sign-in medicine for the trip, please park and walk them into school.
- Medication drop off will be from 7:30 am - 8:15 am on Thursday, December 11, 2025.
- Students should eat a good breakfast because their next meal will be a fairly long time away.
- Students will travel on a charter bus.
- Coach America - Phone Number (888) 612-1308
- Please DO NOT park in the bus lane on Second Street.
- Students will place their suitcases in the main hallway upon arrival.
- On the bus: Girls will sit in the back; boys will sit in the front.
- The bus will depart promptly at 10:30 AM.
Crowne Plaza Louisville
830 Phillips Lane, Louisville, KY
(502) 367-2251 (Front Desk)
Time to shop those closets and see what fits! KYA is a professional businesslike development experience. While at KYA, students are expected to abide by the following business dress code. For safety reasons, conference name badges are part of this dress code and must be worn at all times with no exceptions. Anyone not in compliance with the dress code will change clothes. Advisors will be notified of any dress code violations. Kentucky YMCA staff reserves the right to consider removal of Delegation of Excellence from any delegation with three (3) or more reported dress code violations.*Dress code will be enforced by delegation advisors.*
Moms of girls: Make them sit in dresses and skirts to make sure their lap remains appropriately covered and that they are sitting on the fabric of a skirt or dress and not a cold plastic chair. Shoes (short boots/tall boots, wedges, whatever) should be comfortable; there is a lot of walking. **If you wear a skirt or a dress: NO bare legs, NO transparent tights (tights (footless or otherwise) must be a black or a darker color).**
First Day - BUSINESS CASUAL
GIRLS
- A reminder - If you wear a skirt or a dress: NO bare legs, NO transparent tights (tights (footless or otherwise) must be a darker color).
- Skirt length – at bend of knee or longer (front and back), including any slits.
- If you are unable to accommodate the required length - purchase black dress pants.
- A business dress with the skirt portion at bend of knee or longer (front and back) and covered shoulders and back.
- Nothing sleeveless, no sheer/lace/see-through portions on torso or back (front or back).
- Sequins are not business attire.
- NO JEANS, LEGGINGS, or FITNESS PANTS.
- NO casual footwear (Uggs, Chuck Taylors, athletic shoes, Toms, flip flops, etc.)
BOYS
- Most boys wear khakis with a button down or a button down with a sweater or a nice ¼ zip (like a sweater/not athletic like a Nike)over the shirt.
- A blazer, business jacket, and tie are optional for boys on this day. Bill authors will sometimes dress up.
- Trousers such as khakis or dress pants.
- Practical dress shoes and socks (Sperry’s are fine).
- NO casual footwear (Athletic shoes, Hey Dudes/Toms).
Second Day - BUSINESS PROFESSIONAL
BOYS:
- It is required for boys to wear a sport coat (or suit jacket), collared dress shirt (tucked in), with tie or bow tie (clip on is fine) the second day.
- Trousers suchs as khakis or dress pants.
- Practical dress shoes and socks (Sperry's are fine). NO casual footwear (Athletic shoes, Hey Dudes/Toms).
GIRLS:
- Again, if you wear a skirt or a dress: NO bare legs, NO transparent tights (tights (footless or otherwise) must be a darker color).
- Business dress with skirt at bend of knee or longer (front and back) and covered shoulders – again, if length is an issue purchase something very long or black dress pants.
- Dress slacks or suit pants.
- Dress shirt or sweater that covers shoulders
- Business suit/pantsuit.
Night Free Time/Mixer
- Casual - jeans/sweats/leggings/sweatshirts/t-shirts – NO SHORTS
Third Morning
- Casual - jeans/sweats/leggings/sweatshirts/t-shirts – NO SHORTS
NEVER ALLOWED
- Shorts
- Tops that are: backless, sleeveless, sheer/transparent, low-cut, midriff-bearing, do not cover shoulders
- Skirts/dresses shorter than bend of knee (front and back)
- Hats
- Visible undergarments
- Bare feet
- Any clothing with inappropriate language or imagery
- On Saturday, December 13, 2025 Students will leave the hotel at approximately 11:00 am (Louisville Time).
- Pick up your child at NOON at Holy Name School. NO EXCEPTIONS.
- Please try to find the closest parking spot without blocking the bus lane in front of the school.
- Students must go home as soon as we return to Holy Name. They will be absolutely exhausted, in a mood, in need of rest, and food.
The Kentucky YMCA will be providing three meals for students at this year’s conference. Students will need to bring enough money to purchase two meals: 1) Dinner on the first night and 2) breakfast on the second morning (BUT most students bring their own items like breakfast bars or Pop Tarts etc. and eat in their rooms).
Friday (12-12-25) LUNCH- Provided for free.
Friday (12-12-25) DINNER- Provided for free
Saturday (12-13-25) BREAKFAST- Provided for free prior to departure back home.
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Students may pack snack items for their rooms and share with roommates. - Items such as treats, chips, crackers, slim jims, energy/protein/breakfast bars, fruit, soft drinks, juices, etc.
- However, the YMCA (in compliance with the hotel) has asked that students do not bring tomato juice, Red Bull, Big Red, or Cheetos due to the high stain risk for the hotel.
- Students will carry all of their own bags, so it is suggested that they do not show up with a 12 pack of soft drink cans.
- Students will not need any more than $40.00 in cash for food or vending machines.
- They do have a shopping station with T shirts ($10-$25) depending on long sleeve/short sleeve/hoodie/crew neck sweatshirts/pants etc.
Each child will bring no more than two bags. One suitcase and a backpack is recommended; encourage them to minimize. Remember, we will only be gone for two nights. Coolers are not allowed.
Cell phones are allowed, but they are each child’s responsibility. Absolutely no lap tops, walkie talkies, or game systems are allowed. If bringing a cell phone, the cell phone contract must be reviewed, signed, and returned to their advisor. The form was sent home with your child. Cell phones are collected each night and returned to students in the morning.
The Behavior Code of Conduct as set forth by the Kentucky YMCA will be strictly enforced, as well as the HNS code of conduct as stated in the HNS and Diocesan Student Handbooks.
| I will wear my name tag at all times. | I will not have my phone in meeting rooms. |
| I will not talk with neighbor during listening times (bill presentations). | I will not turn around during listening times. |
| I will have my pen and bill book at all times. | I will have my room key at all times. |
| I will never go anywhere alone. | I will not go to my room without telling one of my HNS advisors. |
| I will keep my hands and feet to myself. | I will respect the property of others. |
| I will be in my assigned meeting rooms at all times. |
I will respect others from all schools at all times. |
| I break it; I buy it. | I will refrain from inappropriate touching. |
| I will participate during debate. | I will keep my hotel room volume at an appropriate level. |
| I will represent my school with dignity. | I will follow the Cardinal 10. |
Failure to follow these requests will reflect poorly on HNS as a delegation. Awards for schools are won and lost based upon student behavior.
Serious discipline issues will result in a student being sent home from KYA with a parent (parent will drive to Louisville)
This includes violating laws, being out of hotel room after curfew, inappropriate physical contact, not following schedule (skipping sessions), being in out of bounds areas at the conference, endangering the safety of yourself and others, blatant disrespect to adults, and violating any KYA/HNS/Diocesan student conduct expectations listed above.
If your child will need any medication during KYA please read the following IMPORTANT information!
OVER THE COUNTER MEDICATIONS
If you gave permission during enrollment for your child to have certain over-the-counter medication, you will NOT be required to complete additional paperwork. HNS will stock a supply of the following over-the-counter medications to be administered if needed.
- Tylenol or Generic Equivalent Acetaminophen
- Advil or Generic Equivalent Ibuprofen
- Dermoplast Spray
- Cough Drops
- Tums or Generic Equivalent Antacid
- Sterile Saline Wash
- Vaseline Intensive Care Lotion
- Benadryl or Generic Equivalent Diphenhydramine
(Example: If you checked YES that your son or daughter can have Tylenol, then we can give it to them. If you checked NO, then we cannot. Please contact the nurse if you are unsure as to what you checked/declined.)
If your child needs any daily or as needed medication at KYA that does not fall into the statement above, you will be required to complete additional paperwork.
Any medications (prescription or non-prescription) that are needed at KYA will require a physician order and parent/guardian signature. This is a new statewide regulation for the 2025-2026 school year.
Click Here for a copy of the required paperwork that must be completed by your child’s physician.
Click here for a full list of medication requirements
Failure to complete the needed documentation requirements will result in no medication being administered during KYA.
Under NO circumstances should a student have any medication in their possession. This includes OTC meds, vitamins, or sleeping aids. Disciplinary action will occur if found.
In Case of Sickness/Emergency Please leave cell phone ringers on while your child is at KYA. In case of illness or an emergency, you will receive a phone call from a KYA Advisor.Preparation with their KYA advisors underway. Your child is responsible for having all needed materials printed and in their possession when we depart from the school. Please ensure that they do.